Archiving Specialist

Responsibility:

  • Receive requests for archiving; verify relevant details in request form based on the record management policy and guidelines.
  • Ensure the creation of digital copy of records, file and catalogue the records as per approved norms, maintain an indexing system.
  • Maintain details of all archived records in the archival tracker and regularly update.
  • Take ownership of destroying records after completion of stipulated period.
  • Receive requests for issuance of archived records with necessary approvals, record issuance detail along with acknowledgement. Follow up for its return.
  • Track the validity duration of legal and regulatory compliances; alert Lead Archivist in case of imminent expiry/renewal.

Skills / Qualifications:

  • 1-2 years of work experience in archiving and handling large and complex collection of records.
  • Knowledge of record management and archival systems including digital record management tools.
  • Attention to detail and commitment to quality
  • Ability to cope up with large volumes of information and data.
  • Discretion while dealing with confidential information.
  • Able to multi-task and prioritize tasks in situations of multiple requests.
  • Self-motivated; hard working, diligent and willing to put in extra hours if required.
  • Bachelor’s Degree in Business or relevant field.
  • Excellent collaboration, verbal and written communication skills in both Arabic and English.
  • Solid computer skills using MS Office and other related software.
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